From your marksheet to an endorsed student pass.
Six stages. Each one names what has to be true before it can start and what you hold when it is done. Where the process does not publish a duration, we leave it bare rather than promise you a number.
Choose the programme
Find the courses you actually qualify for, and see what each one costs in full before anyone asks for your documents.
Starts whenYour SSC and HSC results, or your bachelor transcript.Ends when you holdA shortlist of programmes you meet the entry requirement for.How long- Check your result against the entry requirement for the level you want.
- Compare the all-in programme total, not the per-year tuition figure.
- Note the intake months — some programmes run one intake a year only.
- Check whether the institution's fee PDF states a figure at all. A blank is not a discount.
Assemble the file
Seven documents. Every one of them has a format rule, and a file rejected on format costs you an intake.
Starts whenA valid passport and your original certificates.Ends when you holdOne complete application file ready to submit.How long- A copy of all pages of a valid passport, under 3000 KB.
- Copies of your original certificates and transcripts, merged into one PDF file.
- A copy of the completed application form.
- A copy of the health declaration form.
- An English proficiency certificate or supporting document, where the course requires one.
- A colour photograph on a white background, in JPG format, to the specification below.
Application and offer letter
The institution assesses the file and issues an offer letter. Nothing is paid to the university before this arrives.
Starts whenA complete application file.Ends when you holdAn offer letter in your name from the institution.How long- The file is submitted to the institution's international office.
- The institution confirms your qualification meets its entry standard.
- The offer letter states your programme, intake, and the fee payable on registration.
- Read the offer letter's fee line against the figure you were quoted. They should match.
EMGS and the student pass
Education Malaysia Global Services processes the student pass. This is the stage that decides whether you fly.
Starts whenAn offer letter and the EMGS fee.Ends when you holdAn approved Visa Approval Letter (VAL).How long- The institution lodges your EMGS application with your passport and health declaration.
- EMGS runs the medical screening and security clearance.
- The EMGS fee differs by institution — each institution's figure is listed on its page here, quoted from its own fee document.
- The Visa Approval Letter is issued to the institution, not to you.
Arrival and registration
You land, complete the post-arrival medical, and register. The student pass is endorsed in your passport in Malaysia, not before.
Starts whenA Visa Approval Letter and a booked flight.Ends when you holdAn endorsed student pass and a student ID.How long- Carry the offer letter, VAL, and original certificates in your hand luggage.
- Complete the post-arrival medical screening within the window the institution states.
- Pay the fee payable on registration — this is listed per programme here where the source states it.
- The student pass is endorsed into your passport after registration.
Renewal, each year
A student pass is annual. The renewal fee is a real recurring cost and belongs in the budget from the start.
Starts whenAn endorsed student pass approaching expiry.Ends when you holdA renewed pass for the next academic year.How long- Renewal is applied for through the institution before the pass expires.
- The annual renewal fee is stated per institution and listed on each institution's page.
- Attendance and academic standing are checked at renewal.
- Budget every renewal for the full length of the programme, not just the first year.
The file, document by document.
A file rejected on a format rule costs you an intake, not an afternoon. These are the rules exactly as this office states them.
| Document | What is required | Format rule |
|---|---|---|
| Passport | A copy of all pages of a valid passport. | Under 3000 KB |
| Certificates and transcripts | Copies of the applicant's original certificates and transcripts. | Merged into one PDF file |
| Application form | A copy of the completed application form. | |
| Health declaration form | A copy of the health declaration form. | |
| English proficiency | An English proficiency certificate or supporting document, if available. | Course dependent |
| Photograph | A colour picture with a white background. | 45 × 35 mm, JPG |
The photograph
More applications are returned on the photograph than on anything else in the file. Six rules, all of them enforced.
- 45 mm high × 35 mm wide, colour, on a white background, in JPG format.
- Dark-coloured attire, including headscarves.
- No sunglasses or tinted spectacles, and no hair across the eyes.
- A neutral expression with the mouth closed — no grinning, frowning, or raised eyebrows.
- No glare, reflection, or shadow.
- No white border surrounding the photo.
What your result qualifies you for.
Search the 1,413 programmes| Applying for | From | Minimum stated |
|---|---|---|
| Foundation | SSC / O Levels | Minimum 5 credits, or equivalent Stated as 5 credits from O Levels, and a minimum 5 credits and equivalent in SSC. |
| Diploma | SSC / O Levels | Minimum 3 credits, or equivalent Stated as 3 credits from O Levels, and a minimum 3 credits and equivalent in SSC. |
| Certificate | O Levels | A minimum result in O Levels The source states a minimum result is required but does not state the figure. |
| Bachelor | HSC / A Levels | Minimum 5 credits in HSC, or 3 credits at A Level Stated as 3 credits for A Levels, and a minimum 5 credits and equivalent in HSC. |
| Masters / MBA | Bachelor degree | Minimum 2.5 CGPA in the bachelor degree |
These are the minimums this office works to. An individual institution or programme can set a higher bar — medicine, pharmacy, and law routinely do — and a counsellor checks your specific result against the specific programme before anything is submitted.